On Track Recruitment

PRIVACY POLICY

Version 2.0 Updated 24th may 2018

This Privacy Policy informs you of who we are, how information is collected about you, how we store that information, and what that information is utilised for, with whom your information is shared, and whether it may be transferred outside the European Economic Area (‘EEA’).

On Track Recruitment and Training ltd are committed to protecting your personal data.

For the purposes of this privacy policy and all personal data, you are the Data Subject and On Track Recruitment are the Data Controller.

This Privacy Policy Directly relates to:

On Track Recruitment and Training Ltd.

Trading address: 23 Long Garden Walk East, Farnham, Surrey, GU9 7HX

Our Registered address: Branston Adams, Suite 2, South Street, Farnham, Surrey, GU97QU

Company Registration no:                3948864

VAT No:                733 687995

VISITORS TO OUR WEBSITES

When someone visits our website (Http://ontrackrecruitment.co.uk) we use a third party service, Google Analytics, to collect standard information log information and details of visitor behaviour patterns.

We do this to find out information such as visitor numbers to various parts of our website. The information is only processed in a way that does not identify anyone.

USE OF COOKIES

Please find how we use cookies here: http://ontrackrecruitment.co.uk/cookiepolicy

USE AND COLLECTION OF DATA

We will collect your personal data via the following means:

• Telephone
• CV Upload
• Website Activity
• Email
• When you may physically hand your CV into us

We will collect your data for the following reasons:

• To manage communication between you and us
• To fulfil a contract with you or with the organisation that you represent
• To submit your CV for the application of a vacancy we have advertised
• To ensure the safe operation of our website
• To inform you of services that may be of interest to you.

DATA RETENTION

We will only keep your data for as long as necessary to fulfil the requirement of processing. We may retain your data to satisfy any legal, accounting or reporting requirements.

CV Data will be held for a maximum of 12 months.

Communication data will be held for a maximum of 6 years.

If data is subject to a legal requirement, we will hold the data for a maximum of 7 years.

DATA SHARING

We may have to share your personal data with (i) service providers who provide IT and system administration support, (ii) professional advisors including lawyers, bankers, auditors and insurers (iii) HMRC and other regulatory authorities.

We require all of these third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. They are only allowed to process your personal data on our instructions.

YOUR RIGHTS AS A DATA SUBJECT

THE RIGHT TO BE INFORMED

We are obliged to provide clear and transparent information about our data processing activities. This information is provided in this privacy policy.

THE RIGHT OF ACCESS

You may request a copy of the personal data we hold about you, free of charge. Once we have verified your identity, and if relevant any authority or third party requester, we will provide access to the personal data we hold about you.

THE RIGHT TO ACCURATE DATA

When you believe we hold inaccurate or incomplete personal information about you, you may exercise your right to correct or complete this data. This may be used with the right to restrict processing to make sure that incorrect/incomplete information is not processed until it is corrected.

THE RIGHT TO BE FORGOTTEN

If there is no legal basis or legitimate reason continues to exist for processing your personal data, you may request that we delete the person data.

THE RIGHT TO OBJECT

You have the right to object to our processing of your data.

CONTACT US

Any comments, suggestions about this privacy policy should be emailed to: cathrine@ontrackrecruitment.co.uk

Alternatively, you can contact us on the below details:

Address: 23 Long Garden Walk East, Farnham, Surrey, GU9 7HX

Telephone: 01252 727887

COMPLAINTS

Should you wish to discuss a complaint, please feel free to contact us using the ‘contact us’ information above. All complaints will be treated with the upmost confidentiality.

Should you feel you complaint or the processing of your data is unsatisfactory you may escalate the issue to the supervisory body within the United Kingdom. For more information, please visit https://ico.org.uk/global/contact-us/